Free Tool
Student Caseload Calculator
For career services leaders: put real numbers on your advisor-to-student ratio and whether your team's appointment capacity can actually reach every student you're responsible for. Free, no signup.
Your office
4,000
4
1
30 min
20 hrs
Assumes ~32 appointment-heavy weeks per academic year. Advisor availability excludes programming, employer relations, and admin time.
Your capacity picture
1 : 1,000
advisor-to-student ratio
78%
of appointment capacity needed to hit your target
Your team has the raw capacity to hit this target. The usual failure mode isn't capacity — it's visibility: knowing which students haven't been seen. That's a tracking problem, not a staffing one.
Capacity is only half the problem
Most offices don't fail on total capacity — they fail on visibility. Appointments go to the students who show up, while the students who most need outreach stay invisible in a sea of records. Knowing exactly which seniors haven't been seen this term, which employers haven't been touched this semester, and which placements are unconfirmed is a tracking problem. ASAI Campus was built for exactly that — students, employers, appointments, and placements in one system, with an AI assistant that answers "who haven't we seen?" instantly.